"Facility Rental Manager's Notes"

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Updates, Reminders, and Tips for Facility Reservationists
UPDATES:

New Facility Rental Rates went in effect on January 1, 2018. Requests for fee waivers will not be considered.

REMINDERS:

Please check your calendar(s) before agreeing to rent a facility to ensure that date/time has not already been scheduled for a different event.

When entering a facility reservation, please make sure the following information is included so there will not be a delay in processing the contract:

If a volunteer is listed as the supervisor, please make sure he/she is a BOE approved supervisor and understands ALL of the responsibilities required (rules to follow, reports to be completed).

Please print out a Supervisor's Report and give a copy to your supervisors before each event.

Please be sure to add 15 minutes before and after your events when calculating your Supervisor's Fee.

Please have the supervisor fill out a Supervisory Report and turn it in with their time sheet to receive payment. A copy of this form can be found online and must be turned in after the facility rental. Supervisors need to note on their timesheet that their time worked is related to "facility rental" to help the payroll dept. determine how the additional time was used. Please have the supervisor fill out the form completely. If additional time was needed, please notate why and be sure to include the 15 minutes before and after each event on the timesheet (example: renter used facility from 1:00 pm to 3:00 pm therefore the time should reflect 2.5 hrs or 12:45 pm to 3:15 pm).

TIPS:

If you need to edit a reservation, please contact me at 542-2626 ext. 23226.

Please make sure that everyone has enough time to process the paperwork involved in using our school facilities. Creating contracts a minimum of two (2) weeks in advance is best. It is policy that contracts must be signed seven (7) days in advance of any event. When there is not enough time to mail a contract, please make sure the individual reserving the facility knows to come to the County Office seven (7) days in advance to pay and sign.

If you have any questions or concerns, please call or email me (542-3626 ext.23226 or jemma@chatham.k12.nc.us).

Thank you for your help and support!


Schools and Available Facilities
 
Bennett School
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, Soccer Field, Softball Field

Bonlee School
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, Soccer Field, Softball Field

Chatham Central High School
Auditorium, Cafeteria, Kitchen, Gym, Baseball Field, Concessions, Football Field, Soccer Field, Softball Field, Stadium, Tennis Courts, Track

Chatham Middle
Cafeteria, Kitchen, Gym, Playground, Baseball Field, Soccer Field

Horton Middle
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, Soccer Field, Softball Field

J. S. Waters School
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, Softball Field

Jordan-Matthews High School
Auditorium, Cafeteria, Kitchen, Gym, Baseball Field, Concessions, Football Field, Soccer Field, Softball Field, Stadium, Tennis Courts, Track

Moncure School
Cafeteria, Kitchen, Gym, Baseball Field, Soccer Field

North Chatham School
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, Soccer Field

Northwood High School
Auditorium, Cafeteria, Kitchen, Gym, Baseball Field, Concessions, Football Field, Soccer Field, Softball Field, Stadium, Tennis Courts, Track

Perry W. Harrison School
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, Soccer Field, Softball Field

Pittsboro Elementary
Cafeteria, Kitchen, Multi-Purpose Room, Baseball Field, Playground, Soccer Field, Softball Field

Pollard Middle
TBD

SAGE Academy
Cafeteria, Gym, Soccer Field

Siler City Elementary
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Open Field for Playground

Silk Hope School
Cafeteria, Kitchen, Gym, Multi-Purpose Room, Playground, Baseball Field, T-Ball Field

Virginia Cross Elementary
Cafeteria, Kitchen, Multi-Purpose Room

CCS Central Office
Parking Lot (yard sales), Conference Room, Board Room

CCS Garage
Parking Lot for Fairgrounds

 
Facilities Convenient for Chatham County Residents
 
Bear Creek Community

The Old Place - 919-837-5131


Moncure Community
Camp Royall - 919-542-1033

Pittsboro Community

Pittsboro Community House - 919 - 542-0624
Pittsboro Town Lake Park - Shelter - 919 - 542-0624
Fearrington Barn - Café, Meeting Rooms - 919 - 542-2121 www.fearington.com
Jordan Lake Facilities - Picnic Shelters - 919 - 362-0586
Central Carolina Community College - 919 - 542-6495 - NON-Profit Organizations ONLY
Chatham County Recreation - 542-8252 - Softball field in Bynum-ONLY

Siler City Community


Siler City Recreation Director - 919 - 742-2699

Siler City Community Center
Paul Braxton Gym
Ernest Ramsey Gym
Siler City Park and Pool
Chatham Alumni Building
Western Chatham Senior Center

Central Carolina Community Building - 919 - 742-2715 - NON-Profit Organizations ONLY